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Home Self Improvement Self Help Kick Out Multiple Organization Tools And Get A PIM
Kick Out Multiple Organization Tools And Get A PIM PDF Print E-mail
Written by Gerard Schwabe   
If you're using multiple tools for communication and organization, you should consider getting only one and benefit from it. There are so many tools available that you may lose the overview which to use and which not. The result is that most users have an application installed for every purpose.
by GerardSchwabe


If you're using multiple tools for communication and organization, you should consider getting only one and benefit from it. There are so many tools available that you may lose the overview which to use and which not. The result is that most users have an application installed for every purpose.

The pros are that you have every tool ready to use for its special purpose. The cons are that most of these tools are interoperable which results in redundant data and often in a higher confusion. Where have you stored your business partner's email address? Is it stored in your email program or in your contact manager? The more parts of a program will intersect with a single purpose the more you will ask yourself which program is the right one to use.

Does it take too long for you to find a contact's address, email or phone number. How long does it take to find a meeting slot for you and three other people? These are typical situations where a lack of functions and interoperability between your different tools make your daily work harder as it needs to be. It's still common to use MS Excel for organization, but Excel is definitive the wrong software for this job. Excel is great when it comes to calculating with formulas, but it should be the last option for organization.

On is to use a Personal Information Manager, or just short PIM. A PIM usually consists of a scheduler, a contact manager, notes, an email client and a task manager. The most important thing is that the PIM was designed to help you with your daily private or business organization. Mostly all parts are working together; therefore you can turn off all other applications which handle only a single issue of your organization.

A PIM usually consists of a scheduler, a task and contacts manager and an email client. Some PIMs offer rich team and synchronization features, which enable you to create a team and work together. You should keep an eye on these team functions, as they will boost your communication and workflow. The most famous Personal Information Manager is MS Outlook, but there are some alternatives available, like Pimero, iCal or Lotus Organizer.

About the Author:

Gerard Schwabe is lead tech developer at soft-evolution, a software company which has developed the team management software Pimero.

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